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Office Skills - Basic Microsoft Word Test (2003)



What is the benefit of using the clipboard (Edit/Office Clipboard command on the Main Menu) when you are copying, cutting, and pasting a lot of text in a document?

The office clipboard is formally called the Clipboard task pane. When you open the Clipboard task pane, it displays a list of the items you have recently copied or cut from your document. Using the Clipboard task pane, you can easily see, select, and clic

The office clipboard is formally called the Clipboard task pane. When you open the Clipboard task pane, it displays all the clip art and photos on your computer for easy selection and importing into your document.

When you open the Clipboard task pane, all the documents in the directory where you current document is saved are listed. This enables you to open them quickly to copy text from them and paste it into your current document.


Word provides you with the option to highlight or not highlight grammar errors and misspelled words as you are working in a document. If you choose to highlight grammar errors by selecting this option in the Option widow (Tools/Options/Spelling & Grammar)

This is true

This is false


In the Paragraph window (Format/Paragraph command on the Main Menu), what is the difference between these formatting boxes: paragraph Spacing Before/After boxes and the Line Spacing box?

Spacing Before/After boxes enable you to enter the amount of space left between lines when you execute a soft return (Shift+Enter). The Line Spacing box enables you to choose how much space is placed between two paragraphs when you execute a soft return.

Spacing Before/After boxes enable you to enter the amount of space between the page's top margin and the first line of text, and between the last line of text and the bottom margin. The Line Spacing box enables you to choose how much space is placed betwe

Spacing Before/After boxes enable you to enter the amount of space inserted before and after a paragraph when a hard return is used to start a new paragraph. The Line Spacing box enables you to choose how much space is placed between lines when an automat


The styles feature of MS Word helps you quickly change the formatting of paragraphs and the look of text (font, size, color, etc.). What is one way to use the style feature to change the formatting of a paragraph?

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Window/Arrange All and then type in the desired style name into the Arrange All box.

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Tools/Templates and Add-Ins. Using the Templates and Add-Ins box, select the template style you want to apply to the paragraph.

Use your mouse to highlight the paragraph you want to change. On the Formatting toolbar, use the Style box to select the style you want to apply to the paragraph.


Using the icons on the Formatting toolbar can save time. How would you change the color of some text and make it bold using the Formatting toolbar?

Select and highlight the text you want to change. Click the Bold icon to make the text bold. Then click on the Font Color icon's pull down menu and select a font color from the displayed color palette.

You cannot bold text or change text color using icons on the Formatting toolbar.

Select and highlight the text you want to change. Click the Format Painter icon first. Then click the Bold icon to make the text bold. Finally, click on the Font Color icon's pull down menu and select a font color from the displayed color palette.


Sometimes you want to move text from one location to another within a document. What is one way to do this?

Left click at the beginning of the text you want to move and then left click at the end of the text you want to move. Then move your cursor to the location where you want to move the text. Press the Enter key on your keyboard. The text will be deleted fro

Select the text you want to delete by highlighting it with your mouse. Place you cursor over the highlighted text and press and hold down the left mouse button. Drag the text to the new location and release the mouse button.

Move your cursor to the new location where you want to move the text, and select Insert/Field from the Main Menu. Using your mouse, highlight the text you want to move using your mouse and then press Enter on your keyboard. The text will be deleted from t


Can you instruct Word to print 20 copies of a document using the Word Print window?

No

Yes


When you want to open a previously opened file, you can save time by using a "recent document" list rather than navigating to the directory where the file is located. Where can you find one of several "recent document" lists?

Select File/File Search from the Main Menu and a list of recently opened documents is displayed in the pull down menu.

Select File/Open from the Main Menu and the Open window is displayed. On the left-hand side of the window you can find an icon labeled My Recent Documents. Clicking on this icon will display a list of recently opened documents.

Select File/New from the Main Menu and a list of recently opened documents is displayed in the pull down menu.


When you open MS Word, it opens a blank document using the Normal template and the Normal template default styles. The normal template default styles include: Clear Formatting, Heading 1, Heading 2, and Normal.

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This is true


If you cut a large amount of text from a document using the Edit/Cut command on the Main Menu or by clicking on the Cut icon (the icon that looks like scissors) on the Standard toolbar, and then realized you cut the wrong text, how could you get the text

You can use the Edit/Undo Clear command on the Main Menu to restore the cut text.

When you cut text from a document, you cannot get it back. It is better to copy text to the clipboard and then delete from the document. That way you can always recover the text if needed.

You can get the text back by going to Window/New Window on the Main Menu. The new window that opens will contain the deleted text.