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Office Skills - Basic Microsoft Word Test (2003)



When you open a document using the File/New command, the New Document Task Pane opens. From this task pane, you can open Word templates or a blank Word document.

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If you spend time creating and formatting a document, you can save the document as a Word template. You can then use the template as a model document or starting point whenever you have to create a similar document.

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When you place your cursor on a word or highlight a line of text, how can you tell what style is applied to the word or text?

The name of the style is displayed in the Style box on the Formatting toolbar.

The name of the style of any selected or highlighted text is always displayed in the horizontal scroll bar.

You can right click the word or highlighted text and a context window opens up displaying the name of the style applied to the text.


At the bottom of the Styles and Formatting task pane there is a box call Show with a pull down menu. The menu items include: Available styles, Styles in use, All styles, and Custom. If you were to select Styles in use, which styles would you see listed in

All the styles available in the template and which can be used in the document.

All the styles available in the template and which can be used in the document.

Only the styles that are currently applied in the document.


What is one way to instruct Word to print a document?

Select File/Send To from the Main Menu and then select the printer you want to use.

Select Save As and save the document as a .html file. Word automatically sends the document to the default printer connected to your computer.

Select File/Print from the Main Menu to open the Print window. Then select the desired printing options and click OK.


Before distributing a business document, you may want to check the document for misspelled words or grammar mistakes. There are several ways to start Word's spelling and grammar checker. What is one way?

Highlight the text you want to check and then select Tools/Auto Summarize from the Main Menu.

Save the document to the Word Spell Check (SPLCHK) directory. Word will automatically check the spelling of the document and correct all misspelled words.

Select Tools/Spelling and Grammar from the Main Menu.


The styles feature of MS Word helps you quickly change the formatting of paragraphs and the look of text (font, size, color, etc.). What is one way to use the style feature to change the formatting of a paragraph?

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Window/Arrange All and then type in the desired style name into the Arrange All box.

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Tools/Templates and Add-Ins. Using the Templates and Add-Ins box, select the template style you want to apply to the paragraph.

Use your mouse to highlight the paragraph you want to change. On the Formatting toolbar, use the Style box to select the style you want to apply to the paragraph.


When you start the spell and grammar checking process, the Spelling and Grammar window opens. If there is a spelling or grammar mistake in a sentence, the sentence is displayed in the Spelling and Grammar window. Misspelled words are highlighted in red an

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Let's say your document is five pages long and you only want to print the first two pages. If you use the Word Print window, you can select the Pages check box and enter the pages you want to print in the Pages box.

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When you are working with a document for a long time, it is good practice to periodically save the file to prevent losing your work. You can save a document using the File/Save or File/Save As commands. What is the difference between Save and Save As?

File/Save saves the file in its original location and saves a new copy in the Word Applications directory. File/Save As saves the document in its original directory.

File/Save immediately saves the file in its original location with its existing name and overwrites the previous version of the file. File/Save As also immediately saves the file in its original location, but automatically adds a 001 to the file name.

File/Save immediately saves the file in its original location with its existing name and overwrites the previous version of the file. File/Save As opens the Save As window where you have options to save the file with a new file name or save it in another