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Office Skills - Basic Microsoft Word Test (2003)



If you open an existing Word document, make extensive changes to it, and then close it by selecting File/Close from the Main Menu, a window opens asking you if you want to save the changes to the document. If you choose Yes to save the changes, how does W

Word saves all the changes you made to the document and closes the document.

Word saves only the most recent changes you made to the document. The original information that was in the document when you opened it is not saved. Then Word closes the document.

Word saves all the changes you made within the last hour, but discards older changes. Word then closes the document.


What is one of the fastest ways to delete text from a document?

Select the text you want to delete and then simultaneously press the Ctrl/Alt/Delete keys on your keyboard.

Using your mouse, select (highlight) the text you want to delete and then press the Delete key on your keyboard.

Select the text you want to delete and then press the F9 key on your keyboard.


If you added one page of new information to an existing document and you only wanted to spell check the new material you added, how would you do that?

Highlight the new text by selecting it with your mouse. Then start the spell checker. The spell checker will only check the highlighted text.

Highlight the newly entered text by selecting it with your mouse. Change the style of the highlighted text to Normal and then start the spell checker. The spell checker will only check the text that has a Normal style applied.

Cut and past the new text into a new document and then run the spell checker. Then cut and paste the spell checked text back into the original document.


There are several ways to tell what style is currently applied to a paragraph. One easy way is to use the Styles and Formatting task pane. When the Styles and Formatting task pane is open, and you place your cursor on a line of text, the task pane indicat

The style name listed in the Styles and Formatting window is highlighted in yellow.

The style name listed in the Style and Formatting window is underlined in red.

The style name listed in the Styles and Formatting window is surrounded by a blue border.


If your manager wanted you to capture all of the information in a document, but did not want any of the drawings or photos, and did not want the captured information to be formatted with headings, bold text, different fonts, etc., what would you do?

Open the document then save it as a Rich Text Format (.rtf) file using the File/Save As command. This would remove all formatting, drawings, photos and produce a document containing plain text.

Open the document then click the Save icon (image of a floppy disk) on the Standard toolbar. The document will be saved in a .gif file format that you can open later as a plain text file.

Open the document then save it as a Plain Text (.txt) file using the File/Save As command. This would remove all formatting, drawings, photos and produce a document containing plain text.


The styles feature of MS Word helps you quickly change the formatting of paragraphs and the look of text (font, size, color, etc.). What is one way to use the style feature to change the formatting of a paragraph?

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Window/Arrange All and then type in the desired style name into the Arrange All box.

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Tools/Templates and Add-Ins. Using the Templates and Add-Ins box, select the template style you want to apply to the paragraph.

Use your mouse to highlight the paragraph you want to change. On the Formatting toolbar, use the Style box to select the style you want to apply to the paragraph.


One way to quickly copy and paste text is to use the Copy and Paste shortcut icons located on the Standard toolbar.

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Using the icons on the Formatting toolbar can save time. How would you change the color of some text and make it bold using the Formatting toolbar?

Select and highlight the text you want to change. Click the Bold icon to make the text bold. Then click on the Font Color icon's pull down menu and select a font color from the displayed color palette.

You cannot bold text or change text color using icons on the Formatting toolbar.

Select and highlight the text you want to change. Click the Format Painter icon first. Then click the Bold icon to make the text bold. Finally, click on the Font Color icon's pull down menu and select a font color from the displayed color palette.


Let's say your document is five pages long and you only want to print the first two pages. If you use the Word Print window, you can select the Pages check box and enter the pages you want to print in the Pages box.

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At the bottom of the Styles and Formatting task pane there is a box call Show with a pull down menu. The menu items include: Available styles, Styles in use, All styles, and Custom. If you were to select Styles in use, which styles would you see listed in

All the styles available in the template and which can be used in the document.

All the styles available in the template and which can be used in the document.

Only the styles that are currently applied in the document.