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Office Skills - Basic Microsoft Word Test (2003)



There are several ways to initiate printing. What is one way to instruct Word to print a document?

Save the document to the Printer (PRTR) directory where it will automatically be sent to the printer.

Select Insert/File and select the printer to which you want to send the file. The file is automatically sent to this printer.

Click the Print icon (the icon that looks like a printer) in the Standard toolbar.


How can you start Word's spelling and grammar checker using the Standard toolbar?

Click on the Spelling and Grammar icon in the Standard toolbar. (The Spelling and Grammar icon is made up of the letters ABC and a blue check mark.)

Use the Copy and Paste icons on the Standard toolbar to copy and paste the text you want to spell check into the Clipboard. Word will automatically check the spelling of the text in the clipboard, correct the all misspelled words, and copy the corrected t

Click on the Spelling and Grammar icon in the Standard toolbar. (The Spelling and Grammar icon is made up of the letters ABC and a blue check mark.)


In the Paragraph window (Format/Paragraph command on the Main Menu), what is the difference between these formatting boxes: paragraph Spacing Before/After boxes and the Line Spacing box?

Spacing Before/After boxes enable you to enter the amount of space left between lines when you execute a soft return (Shift+Enter). The Line Spacing box enables you to choose how much space is placed between two paragraphs when you execute a soft return.

Spacing Before/After boxes enable you to enter the amount of space between the page's top margin and the first line of text, and between the last line of text and the bottom margin. The Line Spacing box enables you to choose how much space is placed betwe

Spacing Before/After boxes enable you to enter the amount of space inserted before and after a paragraph when a hard return is used to start a new paragraph. The Line Spacing box enables you to choose how much space is placed between lines when an automat


Before distributing a business document, you may want to check the document for misspelled words or grammar mistakes. There are several ways to start Word's spelling and grammar checker. What is one way?

Highlight the text you want to check and then select Tools/Auto Summarize from the Main Menu.

Save the document to the Word Spell Check (SPLCHK) directory. Word will automatically check the spelling of the document and correct all misspelled words.

Select Tools/Spelling and Grammar from the Main Menu.


When you start the spell and grammar checking process, the Spelling and Grammar window opens. If there is a spelling or grammar mistake in a sentence, the sentence is displayed in the Spelling and Grammar window. Misspelled words are highlighted in red an

This is false

This is true


There are two main options for opening a Word document: you can select File/New or File/Open from the main Menu Bar. If you select File/Open, how does Word respond?

A directory opens where you can select a Word template.

The last file you worked on opens in "full screen reading" mode.

Word displays the Open window. The Open window lists documents you can click on to open. It also lists directories you can navigate to find and open a document. You normally use the File/Open command to open an existing document.


The Word Task Panel is a multi-use "window" that opens on the right side of the document. The Task Panel can display Help, Research, Clipboard, and Styles and Formatting panes among others. What is one way to open the Task Panel to the Styles and Formatti

You can select Window/New Window from the Main Menu and the Task Panel will open and automatically reset to the Styles and Formatting pane.

You can select View/Task Panel from the Main Menu and then use the Other Tasks Panes box (drop down list) at the top of the Task Panel to choose the Styles and Formatting pane.

You can select Insert/Reference from the Main Menu and the Styles and Formatting pane in the Task Panel will open.


If you added one page of new information to an existing document and you only wanted to spell check the new material you added, how would you do that?

Highlight the new text by selecting it with your mouse. Then start the spell checker. The spell checker will only check the highlighted text.

Highlight the newly entered text by selecting it with your mouse. Change the style of the highlighted text to Normal and then start the spell checker. The spell checker will only check the text that has a Normal style applied.

Cut and past the new text into a new document and then run the spell checker. Then cut and paste the spell checked text back into the original document.


Your manager asks you to create a document that is 8.5 inches high and 14 inches wide. What is one way to do that?

Open a new blank document. Select View/Print Layout to open the Printer Setup window. In the Printer Setup window, enter the paper size requirements and press enter.

Open a new blank document. Select Format/Paragraph to open the Paragraph window. Set the paragraph size to 8.5 inches high by 14 inches long.

Open a new blank document. Select File/Page Setup to open the Page Setup window. In the Page Setup window, select the Margins tab and choose the Landscape option. The select the Paper tab and select legal in the Paper Size pull down menu.


Your manager sends you a Word document and asks you to import the information in it into a document you are currently working on. What is one way of doing that?

Open both documents. Go to your manager's document and select (highlight) the text you want to import into your document. Switch to your document and place your cursor where you want to paste the text. Select Insert/Object from the Main Menu to paste the

Open both documents. Go to your manager's document and select (highlight) the text you want to import into your document. Then, still in your manager's document, select Insert/Field from the Main Menu. The selected text will automatically be inserted as p

Open both documents. Using Word's copy and paste commands, copy the text from your managers document into your existing document.