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Office Skills - Basic Microsoft Word Test (2003)



Using the icons on the Formatting toolbar can save time. How would you change the color of some text and make it bold using the Formatting toolbar?

Select and highlight the text you want to change. Click the Bold icon to make the text bold. Then click on the Font Color icon's pull down menu and select a font color from the displayed color palette.

You cannot bold text or change text color using icons on the Formatting toolbar.

Select and highlight the text you want to change. Click the Format Painter icon first. Then click the Bold icon to make the text bold. Finally, click on the Font Color icon's pull down menu and select a font color from the displayed color palette.


What is one of the fastest ways to delete text from a document?

Select the text you want to delete and then simultaneously press the Ctrl/Alt/Delete keys on your keyboard.

Using your mouse, select (highlight) the text you want to delete and then press the Delete key on your keyboard.

Select the text you want to delete and then press the F9 key on your keyboard.


There are several ways to initiate printing. What is one way to instruct Word to print a document?

Save the document to the Printer (PRTR) directory where it will automatically be sent to the printer.

Select Insert/File and select the printer to which you want to send the file. The file is automatically sent to this printer.

Click the Print icon (the icon that looks like a printer) in the Standard toolbar.


What is a Word template?

A Word template is a temporary file that is saved along with your working file. The template acts as a backup file.

A Word template is a print (.prn) file created when printing any Word document.

A word template is a ready-to-use document file that is preformatted, predesigned, and includes Word\’s automated features such as styles.


Word provides you with the option to highlight or not highlight grammar errors and misspelled words as you are working in a document. If you choose to highlight grammar errors by selecting this option in the Option widow (Tools/Options/Spelling & Grammar)

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How can you start Word's spelling and grammar checker using the Standard toolbar?

Click on the Spelling and Grammar icon in the Standard toolbar. (The Spelling and Grammar icon is made up of the letters ABC and a blue check mark.)

Use the Copy and Paste icons on the Standard toolbar to copy and paste the text you want to spell check into the Clipboard. Word will automatically check the spelling of the text in the clipboard, correct the all misspelled words, and copy the corrected t

Click on the Spelling and Grammar icon in the Standard toolbar. (The Spelling and Grammar icon is made up of the letters ABC and a blue check mark.)


What is one way to instruct Word to print a document?

Select File/Send To from the Main Menu and then select the printer you want to use.

Select Save As and save the document as a .html file. Word automatically sends the document to the default printer connected to your computer.

Select File/Print from the Main Menu to open the Print window. Then select the desired printing options and click OK.


When you are ready to print a document, it can be helpful to preview the document on your computer monitor to see what it will look like when it is printed. If you see any problems with the layout or formatting, you can make corrections before printing th

Select File/Print Preview from the Main Menu. Word displays the document as it will appear when printed.

You cannot "print preview" a Word document. You must actually print the document to see that it will look like when printed.

Select Window/Arrange All from the Main Menu to see what the document will look like before printing.


In the Paragraph window (Format/Paragraph command on the Main Menu), what is the difference between these formatting boxes: paragraph Spacing Before/After boxes and the Line Spacing box?

Spacing Before/After boxes enable you to enter the amount of space left between lines when you execute a soft return (Shift+Enter). The Line Spacing box enables you to choose how much space is placed between two paragraphs when you execute a soft return.

Spacing Before/After boxes enable you to enter the amount of space between the page's top margin and the first line of text, and between the last line of text and the bottom margin. The Line Spacing box enables you to choose how much space is placed betwe

Spacing Before/After boxes enable you to enter the amount of space inserted before and after a paragraph when a hard return is used to start a new paragraph. The Line Spacing box enables you to choose how much space is placed between lines when an automat


If you wanted to make numerous changes to the formatting of text, you can highlight the text, right click on it, and then select Font from the context menu that opens. This opens the Font window where you can change formatting such as the text font, size,

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