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Office Skills - Basic Microsoft Word Test (2003)



The styles feature of MS Word helps you quickly change the formatting of paragraphs and the look of text (font, size, color, etc.). What is one way to use the style feature to change the formatting of a paragraph?

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Window/Arrange All and then type in the desired style name into the Arrange All box.

Use your mouse to highlight the paragraph you want to change. Using the Main Menu, select Tools/Templates and Add-Ins. Using the Templates and Add-Ins box, select the template style you want to apply to the paragraph.

Use your mouse to highlight the paragraph you want to change. On the Formatting toolbar, use the Style box to select the style you want to apply to the paragraph.


The File/Page Setup command opens the Page Setup window. What are three page setup options in the Page Setup window?

You can adjust page view, page zoom, and page width.

You can adjust page margins, page orientation (portrait or landscape), and paper size.

You can adjust margins, page zoom, and table width.


When you want to open a previously opened file, you can save time by using a "recent document" list rather than navigating to the directory where the file is located. Where can you find one of several "recent document" lists?

Select File/File Search from the Main Menu and a list of recently opened documents is displayed in the pull down menu.

Select File/Open from the Main Menu and the Open window is displayed. On the left-hand side of the window you can find an icon labeled My Recent Documents. Clicking on this icon will display a list of recently opened documents.

Select File/New from the Main Menu and a list of recently opened documents is displayed in the pull down menu.


Is it possible to make the following formatting changes to a paragraph: indent the first line, align the paragraph to the right margin, and change the spacing between the lines?

No

Yes


What is a fast way to change a text font?

Select (highlight) the text you want to change. Then go to Start/Control Panel/Fonts to select the desired font from a list.

Select (highlight) the text you want to change. Place you cursor at the end of the selected text and type in the name of the font you want to use.

Select (highlight) the text you want to change. Then select the desired font from the Font box on the Formatting toolbar.


If you added one page of new information to an existing document and you only wanted to spell check the new material you added, how would you do that?

Highlight the new text by selecting it with your mouse. Then start the spell checker. The spell checker will only check the highlighted text.

Highlight the newly entered text by selecting it with your mouse. Change the style of the highlighted text to Normal and then start the spell checker. The spell checker will only check the text that has a Normal style applied.

Cut and past the new text into a new document and then run the spell checker. Then cut and paste the spell checked text back into the original document.


If you click on the Save icon (image of a floppy disk) in the Standard toolbar, your document will be saved. How does Word save the document?

Word opens the Save As window where you have options to save the file with a new file name or save it in another directory.

Word immediately saves the file in its original location with its existing name, and overwrites the previous version of the file.

Word saves the document as a template in the New File/Template directory.


What is the benefit of using the clipboard (Edit/Office Clipboard command on the Main Menu) when you are copying, cutting, and pasting a lot of text in a document?

The office clipboard is formally called the Clipboard task pane. When you open the Clipboard task pane, it displays a list of the items you have recently copied or cut from your document. Using the Clipboard task pane, you can easily see, select, and clic

The office clipboard is formally called the Clipboard task pane. When you open the Clipboard task pane, it displays all the clip art and photos on your computer for easy selection and importing into your document.

When you open the Clipboard task pane, all the documents in the directory where you current document is saved are listed. This enables you to open them quickly to copy text from them and paste it into your current document.


What is one of the fastest ways to delete text from a document?

Select the text you want to delete and then simultaneously press the Ctrl/Alt/Delete keys on your keyboard.

Using your mouse, select (highlight) the text you want to delete and then press the Delete key on your keyboard.

Select the text you want to delete and then press the F9 key on your keyboard.


When you are ready to print a document, it can be helpful to preview the document on your computer monitor to see what it will look like when it is printed. If you see any problems with the layout or formatting, you can make corrections before printing th

Select File/Print Preview from the Main Menu. Word displays the document as it will appear when printed.

You cannot "print preview" a Word document. You must actually print the document to see that it will look like when printed.

Select Window/Arrange All from the Main Menu to see what the document will look like before printing.